Deadline tracking

Every contract deadline, tracked and reminded.

Earnest money, inspection, appraisal, loan approval, closing. Closingbird tracks every date on every file and reminds the person responsible before it's due.

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14 days free No card needed Every feature on every plan
Sound familiar?

A missed contingency can cost your client the deal.

Our deadlines live in a spreadsheet nobody updates.

Deadlines live on the file, with an owner and a status.

Closing moved, and I recalculated everything by hand.

Change a date and everything that depends on it moves.

I found out it was overdue after it was overdue.

Owners get a morning reminder before each date.

Dates done right

Counted the way the contract says

Calendar days or business days, counted from acceptance or back from closing. The deal trail shows at a glance what's met, what's next and what's late.

  • Dependent dates recalculate when an addendum changes one.
  • Morning reminders for each owner, in their own time zone.
  • A private calendar feed for Google, Apple or Outlook calendar.
12 Maple Street Found 14 deadlines · accepted Sep 22
Earnest money due Met3 business days after acceptance
Sep 25Friday
Inspection period ends In 2 days10 days after acceptance
Oct 2Friday
Loan contingency21 days after acceptance
Oct 13Tuesday
Closing Disclosure received3 business days before closing
Nov 3Tuesday
ClosingFixed date in contract
Nov 6Friday
Beyond the date

Reminders that get things done

Your team gets the reminders. Clients get what they need to know, without you typing it.

  • Automatic texts to buyers and sellers before closing and key deadlines, switched on per file and sent only 9am to 8pm.
  • Drafted follow-ups for anything overdue, ready for you to review and send.
  • A client status page that shows what's next.
How it works

From signed contract to organised file in minutes

1

Upload the contract

Drop in the executed agreement, upload a batch, or let an agent send it through your intake link.

2

Check the dates

Every deadline, party and amount is suggested with the rule behind it. You check and confirm them.

3

Everyone stays on track

Checklists, document requests, reminders and texts go to the right person before each date, not after.

4

Close and keep it

Submit for compliance review, track commission, and archive the complete file with every document.

Questions

Frequently asked

Does it handle business days?

Yes. Each deadline can be counted in calendar or business days, from acceptance or back from closing.

What happens when a date changes?

Update a key date like acceptance or closing, and the deadlines and checklist steps that depend on it recalculate, on the file and on your calendar feed.

Who gets reminders?

Each deadline and checklist step has an owner. Owners get in-app heads-ups before their dates (a week, 3 days or 1 day ahead, or on the day) and a morning digest email at the hour they choose, in their own time zone.

Can I see deadlines in Google Calendar or Outlook?

Yes. Subscribe to your private calendar feed, for your own steps or the whole team's, and deadlines show up in your calendar. It's a one-way feed: change dates in Closingbird.

Keep exploring

More of what Closingbird does

Transaction coordinatorsContract to deadlines in minutes, and every party kept on track.
Real estate agentsSee every deal and what's due next, and stop chasing paperwork.
AI contract readingEvery deadline from the purchase agreement, business-day aware.
Client texting & statusText every party from the file and share a live status page.

Stop tracking deadlines in a spreadsheet

Upload a contract and every date is tracked in minutes. 14 days free, no card needed.

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