Transaction coordinator fee calculator
Two views. TCs can see what their per-file fees add up to after fall-throughs and costs, and how many files a goal takes. Agents can weigh a TC's fee against the hours they'd spend themselves.
Every number is yours to set: the defaults are placeholders, not market rates.
Before taxes. Estimate only.
A transaction coordinator's income is the fee per file times files closed, minus business costs and fees lost on deals that fall through. At $400 a file, 10 files a month and 10% fall-throughs, that's $3,600 a month before costs. For agents, a TC is worth it when the fee is less than the value of the hours they'd spend coordinating.
How to use the transaction coordinator fee calculator
Pick your view
A TC pricing their services, or an agent deciding whether to hire one.
Enter your numbers
Fees, files, fall-through rate and costs, or the TC fee, your hours per file and your hourly value.
Read the result
Monthly and yearly income and files needed for a goal, or the saving per file and hours freed.
What the transaction coordinator fee calculator covers
Listing and buyer files
Separate fees and volumes for each side.
Fall-throughs
Account for cancelled files and any fee you still collect on them.
Income goal
See how many files a month a yearly goal takes at your fees.
Agent view
Compare a TC's fee with your hours per file at your hourly value, with a break-even rate.
- TC formula
- Monthly profit = (listing files × fee + buyer files × fee) × share collected − monthly costs
- Agent formula
- Saving per file = hours per file × hourly value − TC fee
- Defaults
- Placeholders only; enter your own fees and volumes
- Cost and privacy
- Free, no sign-up; runs in your browser
Questions about the transaction coordinator fee calculator
How much do transaction coordinators charge?
Fees vary by market, experience and scope, and many TCs charge a flat fee per file, sometimes different for listing and buyer files. The calculator doesn't assume a rate: enter your own or a quote you have. Our guide on what TCs charge covers how pricing is usually set.
When is the TC fee usually paid?
Many TCs are paid at closing, often through the settlement statement or by the agent from their commission, so a file that falls through may pay nothing or a partial fee. Set the share you collect on cancelled files to match your agreement.
How many files can a transaction coordinator handle?
It depends on the deal mix, the TC's tools and how much each agent needs. Use the files-for-your-goal figure to see what your income target means in volume, then compare it with your real capacity.
Is hiring a TC worth it for an agent?
If the hours you'd spend on paperwork, deadlines and follow-up are worth more than the TC's fee, the TC saves you money and frees that time for clients. The break-even rate shows the hourly value where the two are equal.
Can Closingbird help a TC take on more files?
Closingbird reads the executed contract, fills in the deadlines, sends document requests with automatic reminders and lets you invoice your TC fee from the file. Plans are priced by seats and active transactions, with a 14-day free trial and no card.
Guides and features for this step of the deal
Let Closingbird keep every date for you
Closingbird reads the executed contract, fills in every deadline, party and amount, and reminds each deadline owner before the date. Calendar or business days, with weekends and US federal holidays skipped.
14 days free, no card needed.
Link to this tool
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